Privacy Policy

Last updated: 08.06.2025

At Unite-IT ApS (“we”, “us”, or “our”), we are committed to protecting your personal data and ensuring transparency in how we collect, use, and safeguard your information. This Privacy Policy explains how we process personal data in connection with our website, services, and business operations.

This policy applies to visitors, clients, suppliers, and any third parties interacting with Unite-IT through our website or other channels.

1. Who we are Unite-IT

Margrethevej 5, 2800 Kongens Lyngby
Denmark
CVR 44423197
Email: info@unite-it.dk

We are based in Denmark and operate in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

2. What data we collect

We may collect and process the following types of personal data:

Contact data: Name, email address, phone number, company name, job title

Communication data: Information you provide via forms, emails, calls, or messages

Website usage data: IP address, browser type, device information, referring pages, session duration

Technical data: Cookies, log files, performance analytics (see Section 7)

Transaction data: Invoicing details, delivery preferences, order history (if you become a customer or supplier)

We do not collect sensitive personal data (e.g. health, race, religion) unless explicitly required and consented.

3. How we use your data We process your personal data to:

Respond to inquiries and contact requests

Manage partnerships, customer accounts, or supplier relationships

Deliver services and fulfill orders

Send service-related or marketing communications (if consented)

Improve website functionality and user experience

Comply with legal obligations (e.g. bookkeeping, fraud prevention)

All processing is done on a legal basis, including consent, legitimate interest, contractual necessity, or legal compliance.

4. Who we share data with

We only share data when necessary and with trusted service providers:

Hosting and IT infrastructure (e.g. servers, email providers)

CRM and marketing systems (e.g. HubSpot, Mailchimp, Pipedrive)

Logistics partners (for shipping, customs)

Legal or regulatory authorities (when legally required)

We never sell or rent your data. All third-party providers are GDPR-compliant and contractually obligated to process your data securely.

5. Data retention

We retain your personal data only for as long as necessary for the purposes set out in this policy, or as required by applicable laws.

For example:

Contact and inquiry data: Up to 24 months after last interaction

Customer and supplier records: Up to 5 years (for accounting/legal obligations)

Analytics data: Typically 12–26 months (depending on tool)

When data is no longer needed, it is securely deleted or anonymized.

6. Your rights under GDPR You have the right to:

Access your personal data

Rectify inaccurate or outdated data

Erase your data (“right to be forgotten”)

Restrict or object to certain processing

Withdraw consent at any time (for marketing, etc.)

File a complaint with a data protection authority (e.g. Datatilsynet in Denmark)

To exercise these rights, contact us at: privacy@unite-it.eu

7. Cookies and analytics

We use cookies and analytics tools (e.g. Google Analytics) to improve website performance and user experience.

Cookies help us understand how users navigate our site. You can manage or disable cookies in your browser settings.
Analytics data is aggregated and does not identify you personally.

A cookie banner is presented on your first visit, allowing you to manage consent.

8. Data security

We take data protection seriously and implement appropriate technical and organizational security measures, including:

Secure servers and encrypted data storage

Access controls and role-based permissions

Regular software updates and monitoring

Employee confidentiality agreements

9. International transfers

As a European company, we primarily process data within the EU/EEA. If data is transferred outside the EU (e.g. US-based SaaS providers), it is protected through appropriate safeguards such as the Standard Contractual Clauses (SCCs) or similar legal mechanisms.

10. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The latest version will always be available on our website. Significant changes will be clearly communicated.

11. Contact us

For any questions about this Privacy Policy or how we process your data, please contact:

Data Protection Contact
Email: privacy@unite-it.dk